OFFICE CO-ORDINATOR, LONDON

UK-London
Job ID
2017-1124
Category
Residential Agency
Type
Permanent Full-Time

Overview

Cluttons is currently recruiting for Office Co-ordinators to work with both the Sales and Lettings Teams providing full secretarial and administrative support to the negotiators within the office.

Responsibilities

  • Producing a variety of correspondence and documents, in line with company policy and formatting, including, but not restricted to, valuation and instruction letters, property details
  • The placing and maintenance of advertisements through websites, office windows, local and national press
  • Diary management of the Sales team with some input to the Lettings team
  • Arranging viewings of properties
  • Loading properties onto the Cluttons system, ensuring information is current at all times
  • Arranging photographers to to into properties, ensuring appropriate orders of photographs
  • Taking enquiries in person, via telephone and email and dealing with these in line with branch process
  • General office administration including ordering of stationery, photocopying, filing, archiving, tidiness of office, franking machine management, opening and distribution of external post
  • Creating sales brochures and window cards on line
  • Managing the collection, tagging and maintenance of keys
  • Ad hoc administrative projects

Qualifications

  • Educated to GCSE level or qualified by experience

Essential experience

  • Experience working within a professional environment
  • Proficient in the use of MS Word, PowerPoint and Excel
  • Strong organisation and administrative skills
  • Good attention to detail
  • Excellent customer service skills
  • Able to priories and deal with a heavy an varied workload
  • Excellent interpersonal skills and telephone manner
  • Displays initiative

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