• OFFICE CO-ORDINATOR, LONDON

    Job Locations UK-London
    Job ID
    2017-1124
    Category
    Residential Agency
    Type
    Permanent Full-Time
  • Overview

    Cluttons is currently recruiting for Office Co-ordinators to work with both the Sales and Lettings Teams providing full secretarial and administrative support to the negotiators within the office.

    Responsibilities

    • Producing a variety of correspondence and documents, in line with company policy and formatting, including, but not restricted to, valuation and instruction letters, property details
    • The placing and maintenance of advertisements through websites, office windows, local and national press
    • Diary management of the Sales team with some input to the Lettings team
    • Arranging viewings of properties
    • Loading properties onto the Cluttons system, ensuring information is current at all times
    • Arranging photographers to to into properties, ensuring appropriate orders of photographs
    • Taking enquiries in person, via telephone and email and dealing with these in line with branch process
    • General office administration including ordering of stationery, photocopying, filing, archiving, tidiness of office, franking machine management, opening and distribution of external post
    • Creating sales brochures and window cards on line
    • Managing the collection, tagging and maintenance of keys
    • Ad hoc administrative projects

    Qualifications

    • Educated to GCSE level or qualified by experience

    Essential experience

    • Experience working within a professional environment
    • Proficient in the use of MS Word, PowerPoint and Excel
    • Strong organisation and administrative skills
    • Good attention to detail
    • Excellent customer service skills
    • Able to priories and deal with a heavy an varied workload
    • Excellent interpersonal skills and telephone manner
    • Displays initiative

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