• FACILITIES COORDINATOR, LONDON

    Job Locations UK-London
    Job ID
    2018-1204
    Category
    Asset Management
    Type
    Permanent Full-Time
  • Overview

    Cluttons is currently recruiting for a Facilities Coordinator (FC) to work in the Commercial Management team located at our head office in London.  The FC will assist the Facilities Manager (FM) in managing our portfolio of commercial properties.  Initially, the role will provide a primary point of contact for tenants and ensure the smooth delivery of services. It is anticipated that over time, the FC will take direct responsibility for managing a number of the properties.

    Responsibilities

    • Assist the FM in the management of the service charge budgets and provision of facilities services across the commercial portfolio.
    • Acting as a first point of contact to tenants.
    • Administering and updating health and safety management via our on-line portal (currently RiskWise).
    • Undertake periodic property inspections, to including tenant meetings.
    • Ensure compliance with the current regulations and all H&S aspects on site.
    • Manage and monitor key service providers.
    • Assist Regional FM with tender/negotiate/contracts of service providers.
    • Produce service charge budgets, monitor expenditure and reconcile accounts at year end, in line with RICS code of practice.
    • Organize and maintain files, records, online databases and assist with the preparation of all required reports, minutes etc.
    • Process and code supplier invoices.
    • In time, to take direct responsibility for the management of a number of properties,
    • Assist the in dealing with all ad-hoc queries and tasks related to effectively and efficiently managing the properties.

    Qualifications

    • A solid knowledge and understanding of facilities management and finance is preferable
    • Excellent customer service skills
    • Good oral and written communication skills
    • Excellent accuracy and attention to detail 
    • Numerical skills
    • Highly organized, ability to manage multiple tasks and prioritizing schedules
    • IT literate
    • Team player
    • Strong problem solving skills
    • Diplomatic and professional, and able to interact on all levels
    • Qualified to minimum of IOSH
    • Ideally, previous experience of providing FM services to a varied property prortfolio

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